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Village of Dousman Board Proceedings


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Village of Dousman

Board Proceedings

May 12, 2014

PRESENT: Pres. Nissen, M. Schroeder, H. Dessart, C. Queen & R. Hawk

ABSENT: None

ALSO PRESENT: J. Kitelinger, Utilities Superintendent, G. Powell, Village Engineer


The meeting was called to order by Pres. Nissen and the confirmation of public meeting notice was affirmed by Clerk Nissen
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
None
The consent agenda which includes the following was approved on a motion by R. Hawk

C. Queen, seconded. Carried



    • Previous meeting minutes of 4/14/14

    • General Fund Bills - $55,231.81

    • General Check #35219 - 35246

& Payroll Check #9616 – 9619 & 725 – 744

    • Sewer Utility Bills – $216,999.34

    • Check #10551 - 10572

    • Water Utility Bills – $232,683.61

    • Check #8036 - 8055

    • April 2014 Building Inspection Report

    • April 2014 DPW Reports

    • Temporary Class “B”/”Class B” Retailer’s License; Dousman Frogs;

May 7, 2014 through August 14, 2014
APPEARANCES
STEVE TOTZKE; DOUSMAN FIRE DISTRICT UPDATE
Was not present at the meeting

HOWARD JEANSON; 2013 AUDITED FINANCIAL STATEMENTS
H. Jeanson was present at the meeting and went over the financial statements with the Board. He stated that a lot has changed already because of the Main Street project costs. He also stated that some monies had come out of accounts that will be replaced as soon as the financing is in place.

VICKI CONTE; MEDICAL COLLEGE RIDE/WALK FOR PARKINSON’S
Was not present at the meeting.

Village of Dousman Board Meeting Minutes

May 12, 2014

Page 2.


POLICE DEPARTMENT
PRICE INCREASE OF OPERATOR’S/PEDDLER’S LICENSE BACKGROUND CHECKS
Chief Hartert was present at the meeting and spoke to the Board regarding the background checks that he needs to do for the Operator’s and Peddler’s license. The checks that he does now does not cost anything, but he is suggesting another check that would cost the applicant $7.00 that would be then paid to the State for the check. This more intense check would find out any arrests from other municipalities, etc. He will also be recommending this for the Village of Summit to start charging for this also.
R. Hawk made a motion to implement the additional increase of $7.00 cost to the applicant for the Operator’s and Peddler’s licenses. M. Schroeder seconded. Carried.

H. Dessart and C. Queen opposed.



PURCHASE OF NEW TRUNKED RADIOS
Chief Hartert explained that Waukesha County is changing to all digital radios. The Clerk’s office has a radio that is available for upgrade and the Village would have to purchase 2 new radios for the DPW. The upgrade of the Clerk’s radio would be no cost. Chief explained that Motorola is giving a deal right now that would be ½ the cost and then recently they sent out an additional deal of $500 off of each radio if the order is placed by May 31. There will also be a charge of $80 - $100 for the programming cost.
Pres. Nissen made a motion to authorize the Chief to purchase the radio on behalf of the Village; ordering 2 new radios and having the Clerk’s office radio upgraded, plus programming costs.
DPW/SEWER/WATER DEPARTMENT
PURCHASE OF NEW LOADER
J. Kitelinger spoke to the Board about this at last month’s meeting. The Board had discussed it earlier in the meeting with H. Jeanson, auditor, and decided that it would be paid for all at once instead of making payments and that it would be split 3 ways between sewer, water and general.
H. Dessart made a motion to purchase the new loader presented at the price of $45,275. R. Hawk seconded. Carried.

Village of Dousman Board Meeting Minutes

May 12, 2014

Page 3.


SEWER SERVICE LATERAL; MARK GREEN, 509 S. BUTH ROAD

MAIN STREET UPDATES
This item was discussed at last month’s meeting and the Clerk had spoken to the Village Attorney and he suggested we put it through the Village’s insurance company. The insurance company sent a letter of denial; claiming the Village is not negligent.
The Board discussed with J. Kitelinger that this would not happen in the future and felt it was the right thing to do to reimburse Mr. Green for this cost.
Pres. Nissen made a motion to reimburse Mr. Green for sewer repairs in the amount of $1,140.00. C. Queen seconded. Carried.
R. Hawk wanted it noted that the Village of Dousman is not negligent per the documentation but that this is the right thing to do.
MAIN STREET UPDATES
J. Kitelinger updated the Board as to how the Main Street project is going. He explained to the Board that in ordering the light poles it came up that the Village might light to order an extra pole in case one would somehow get hit, broken, etc. If that would happen it would take approximately 10 weeks to get it replaced. He stated that it would cost $7,000 to get one extra of each the single light and double light poles. The Board decided to just order one single pole and could use that as a temporary until another would be made.
Pres. Nissen made a motion to approve the purchase of one extra light pole at the cost of $2,971.00. R. Hawk seconded. Carried.
J. Kitelinger also explained that they have been having a lot of traffic issues. He spoke to Chief Hartert and this week will be putting up 10 mph signs along Main Street and stressing to people on the website, etc. not to come through the construction if they don’t have to.
G. Powell stated that Advance Construction was asking for an extension of the project because of weather, etc. He stated that the Village should not extend the project but instead his recommendation is to allow them to start in Area 2 sooner than expected. They will discuss this further and would require a change order from R & M.

CLERK’S OFFICE
Clerk Nissen reminded the Board the Board of Review date being May 27, 2014 from 6:00 – 8:00 p.m.
Village of Dousman Board Meeting Minutes

May 12, 2014

Page 4.

EMPLOYEE HANDBOOK
The Clerk’s office will schedule a meeting the beginning of June for the Board to meet with the Village staff.
NEW BUSINESS
ORDINANCE #343 AN ORDINANCE TO ATTACH PROPERTY FROM THE VILLAGE OF SUMMIT PURSUANT TO THE COOPERATIVE BOUNDARY PLAN WITH THE VILLAGE OF DOUSMAN; THOMAS R. POWELEIT; 36569 SUNSET DRIVE, OCONOMOWOC, WI 53066
Mr. Poweletit presented a letter dated 5/12/14 requesting withdrawal of his petition to attach to the Village of Dousman under the condition that he can reapply in the near future with no application fees.

WIDENING ON GRAMLING LANE; SETTLEMENT AT UTICA LAKE PHASE II
Mr. Bielkinski was present at the meeting and asked the Village Board to consider changing the original plan of widening the road 24’ to make it 20’ and not have to replace the old road just do a binder course and asphalt on existing and the new section of the road. The Board members discussed how narrow that road is and J. Kitelinger also stated that it is too narrow for plowing. G. Powell recommended that they keep it 24’ wide.
C. Queen made a motion to keep the road width 24’ per the original drawings. H. Dessart seconded. Carried.

HERR/STONERIDGE PROPERTY ISSUES AND STATUS
Pres. Nissen stated that he and the Village Engineer had met with Mr. Herr at the property to discuss outstanding issues. Pres. Nissen stated there are three main issues being the topsoil, emergency spillway and the groundwater hydrology. There are other outstanding issues but these being the main three.
The Village Engineer was meeting with Mr. Herr later this week and will talk about some of these issues.
Pres. Nissen wanted the Board to be aware of these outstanding issues and also the Letter of Credit still being active.
Village of Dousman Board Meeting Minutes

May 12, 2014

Page 5.

RECOMMENDATION FROM PLAN COMMISSION FOR RENEWAL OF CONDITIONAL USE FOR PAPER CHASE AMOCO SERVICE STATION AND SUNNY SIDE UP RESTAURANT; LEE BLEECKER
This item was discussed at last month’s meeting and the Village Planner had stated that there were some issues needed to be done with the parking lot and the striping of the lot. B. Kaniewski stated that he had stopped at the site and the work had been completed and he recommended approval of the Conditional Use renewal.
R. Hawk made a motion to accept the Plan Commission’s recommendation and approve the Paper Chase/Sunny Side Up Conditional Use for a 5 year period. H. Dessart seconded. Carried.
RECOMMENDATION FROM PLAN COMMISSION FOR RENEWAL OF CONDITIONAL USE FOR TRAILS IN CAFÉ AND TAVERN; LEE BLEECKER
This item was also discussed at last month’s meeting and the Village Planner had stated that he needed to check with Mr. Bleecker on if the businesses were still running. Mr. Bleecker was present at the meeting and stated that they were. He was having issues with the previous person that was running the businesses but that they were still open. B. Kaniewski recommended approval of the Conditional Use renewal.
Pres. Nissen made a motion to accept the Plan Commission’s recommendation and approve the Trails In Café and Tavern Conditional Use for a 5 year period. H. Dessart seconded. Carried.

CORRESPONDENCE


  • Arenz, Molter, Macy, Riffle & Larson, S.C.; Prior Review of Sales or Exchanges of Parcels Between Adjoining Landowners

  • League of Wisconsin Municipalities Newsletters

Pres. Nissen made a motion to adjourn. C. Queen seconded. Carried.

Penny L. Nissen, Village Clerk



Village of Dousman


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