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University of Melbourne Student Union Special Meeting of the Clubs and Societies Committee Minutes


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Minutes Clubs & Societies Committee Tuesday 29th Aug 2006

University of Melbourne Student Union

Special Meeting of the Clubs and Societies Committee

Minutes

5.20pm, Tuesday 28th of August 2006

Location: Office Bearer Space


Agenda

1. Procedural matters

    1. Appointment of Chair

    2. Election of Minute Taker

    3. Attendance

    4. Request for meeting

    5. Apologies

    6. Adoption of Agenda

2. Ratification of Previous Minutes

3. Office Bearers’ Report

4. Indian Club Forum

5. Grant Applications

6. Summary of Applications for payment approvals

7. Problem Grants

  • OCF – Red Forms + Grant

  • M-ASS – Innovation grant

  • Christian Union

  • COSDU

  • OCF – Camp

  • Sri Lanka SA

  • Mature Age SS

  • Friends Of Unnatural Lama’s Red forms

  • Buddist student’s Society- application for retrospective funding

8. EIC Constitution

9. Training Expenditure

10. Stationary expenditure

11. Retrospective approval for funding of winter sleep out

12. Membership and VSU

13. Affiliation-Final Approval of Latin American Student Association

14. Other Business

15. Close

Meeting opened 5.30pm.
1. Procedural matters

1.1 Pat appointed chairman as OB

1.2 Dil elected minute taker

Moved: Pat, Seconded: Clancy



CARRIED

1.3 Attendance:

Gareth,

Goldie,


Kelly,

Bridie


Clancy

Alex W


Pat,

Dil


Dave O and Fiona arrived 5.37

1.4 Request for meeting - signed petition by following members received:

Clancy Dobbyn

Bridie Allandale

Goldi Pergl

Gareth Jelenich


1.5 Apologies - Carl

1.6 Adoption of Agenda – Alex W requested addition of C&S Regulations

Moved: Pat, Seconded: Clancy

CARRIED
2. Ratification of Previous Minutes

Moved: Pat, Seconded: Gareth



CARRIED

3. OBs Report

Note: About Budget

Next Meeting Thursday 14th September 3.30 and every two weeks on a Thursday thereafter.

Moved : Chair



CARRIED WITHOUT DISSENT
4. Indian Club Forum

Not discussed


5. Grant Applications
Pass Grant applications en bloc

Moved: Gareth: Seconded,Pat



CARRIED WITHOUT DISSENT
6. Summary of Applications for payment approvals

Refund Film Society and Lunch Club $50.00

Moved: Pat, Seconded: Dil

CARRIED WITHOUT DISSENT
7. Problematic Grants


  • OCF – Red Forms from 1st semester

NO APPROVAL

  • M-ASS – Innovation grant

APPROVED WHEN SIGHTED - $500 sounds sweet

  • Christian Union (Blue form not handed in and missing indemnities for camp)

Moved; Dil; Seconded; Pat

HALF FUNDING APPROVED

  • COSDU (No UMSU or VSU under threat logo)

Moved: Pat, Seconded: Kelly

APPROVED

  • OCF – Camp – (camp venue self catered, paperwork incorrect)

Moved: Pat; Seconded: Clancy

NOT APPROVED

  • Sri Lanka SA

Moved: Pat, Seconded: Dil

APPROVED

  • Mature Age SS (advise club no more funding until AGM)

Moved: Pat; Seconded: Dil

APPROVED WITH PROVISO

  • ICSS – business card

Moved: Goldie; Seconded: Clancy

APPROVED BUT CLUB BE MORE INFORMED

  • Filipino Students’ Society (off campus problem again)

Moved: Pat, Seconded: Dil

NOT APPROVED

  • Friends Of Unnatural Lama’s Red forms (disciplinary action requested –drunk and naked. Goldie - conflict of interest)

Petition accepted, FOUL will be asked to appear before Committee.

Application for payment not approved



DEFER APPLICATION UNTIL NEXT MEETING

  • Buddhist Students’ Society- application for retrospective funding

REJECTED

Moved: Dil; seconded: Davo

APPROVED
8. EIC Constitution
Plan of action: Pat and Dil to meet with them and talk
9 Training Expenditure

$500 from training budget for resources

Moved: Pat Seconded: Clancy

CARRIED
10. Stationery Exependiture

Item deleted


11. Retrospective approval for funding of Winter Sleep- out

$90 plus $50 – total $140 approved spending for special event

Moved: pat; Seconded: clancy

RETROSPECTIVE FUNDING APPROVED
12. Membership and VSU

Recommendation to Students’ Council that UMSU logo be above ‘funded by’


13. Affiliation-Final Approval of Latin American Student Association

Moved Pat; Seconded: Dil



APPROVED
14. Other Business

Clubs and Societies Regulations

Regulation update

Not discussed. Pat, Fiona, and Alex White to meet to prepare recommendations


15 Close

Meeting closed 6.40pm


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