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University at Buffalo The State University of New York School of Nursing

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University at Buffalo

The State University of New York

School of Nursing
Patricia H. Garman Behavioral Health Nursing Endowment Fund

Application Guidelines


The award will be used to support the activities relating to behavioral and/or mental health with regard to nursing education, research, and practice, for the School of Nursing at the University at Buffalo, per the agreement signed March 27, 2003.


Assessment of scientific merit will be based on the following considerations:

  • “Newness” originality of ideas. (Innovation)

  • Importance of the research question and significance of the research to nursing science and how this study will contribute to generating extramural funding. (Significance)

  • Student’s comprehension of previous research on the proposed topic. (Background)

  • Clarity and specificity of the research plan. (Approach)

  • Evidence of the investigator’s understanding of methodological issues/procedures. (Approach)

  • Likelihood of accomplishing the research objective(s) based on proposed timeframe and budget. (Feasibility)

  • The award will be granted to a successful applicant who is a UB SON Faculty member in possession of a terminal degree. (Qualification)


Formatting should be as follows: Single-spaced, Arial 11 font, 1/2 inch margins

  • Summary

No specific form, 100 words or fewer

  • Biosketch

Use attached NIH biosketch template, 2-page maximum

  • Research Plan

No specific form. Should include the following 5 categories, 6-page maximum:

Introduction; Background; Significance; Methods; Timeframe

Facilities - 1-page maximum

Human Subjects - 1-page maximum

  • Budget

Use attached excel spreadsheet template or link:

H:\Common Tools\Forms\CNR\ProposalBudget.Garman.100910.xls

  • Budget Justification

No specific form, no page limit.
Submit (1) paper application and your electronic application to the Grant Manager, Diane Dempsey (

Research Plan: 6-page maximum

In describing your research plan, follow the outline below. Use additional sheets for continuation pages as required, numbering each consecutively.

  • Introduction

1. Objectives: State overall purpose or goal of the proposed research.

2. Specific Aims.

  • Background

Systematically review the most significant previous work and describe current state of the science in the area to be studied. Reference appropriately and accurately. Describe any preliminary work you may have completed which led to this proposal.

  • Significance

Describe potential importance of proposed work and nursing implications.

  • Methods

Your research plan should include a detailed description of: Study design, sampling procedure, proposed sample, data collection, and data analysis. Include a time frame for the proposed study.

  • Time Frame

Include a time frame for the proposed study – preferably as a Gantt chart.
Facilities: 1-page maximum

Identify the clinical agency/laboratory where the project will take place and what resources/assistance they will provide. Provide evidence of their support for the research being proposed.

Human Subjects: 1-page maximum

Human subjects approval must be completed before funds can be awarded but not at the time of this application submission. Submit documentation for the inclusion and/or exclusion of the use of minorities and female subjects in your proposed study. If you are not utilizing minority or female subjects in your study, provide the rationale for not including them in the study. If you are utilizing minority and female subjects, make a statement to this effect.

Budget & Justification: No page limit

Use the following categories for your budget. Justify each item on the budget on the budget justification. State why each item on the budget is essential to the success of the project; do not merely describe how it will be used.

A. Research assistants

B. Consultants

C. Equipment

D. Supplies

E. Travel costs related directly to data collection

F. Miscellaneous items


Management of the Award

On successful receipt of the Garman Award, please make an appointment with the Grant Manager, Diane Dempsey (, to discuss the processing of project staff, purchasing equipment, reimbursement of travel, ordering of any other items, and any other matters pertinent to grant expenditure.

You will be required to meet with Diane Dempsey on a quarterly basis to check the expenditure of the grant. Any research-related issues which might arise that suggest a significant change in your research plan, timeline, and budgetary forecasts from the proposal, must be discussed with Dr. Davina Porock, Associate Dean of Research, before changes can be made.
You will be notified by email two months before the end of the grant to begin preparations for the account closure or to request a no-cost extension. All receipts for purchases must be turned in by the end date and there will be no purchases made after closing. No-cost extensions will no longer be routinely given. Application for no-cost extension should be submitted to the director of the CNR, one month prior to the end of the award. No-cost extensions will only be granted for up to a 12 month period. Under no circumstances will a second no-cost extension be awarded.

Reporting of the Award

A brief progress report is required at the 6-month and 12-month anniversaries of the award commencement. If a no-cost extension is awarded, a report will be required each 6-month period until the study is complete. The report form can be found at the end of this document.

A full report is required 1 year after the completion of the study. This report will detail the findings of the study and detail the publications, presentations produced as outputs of the study, as well as any funding applications that have been submitted or awarded, where the Garman funded study has provided preliminary work. The report form can be found at the end of this document.

Acknowledgement of Funding Source

Publications or presentations resulting from the research must acknowledge the source of funding:

Patricia H. Garman Behavioral Health Nursing Endowment Fund, School of Nursing, University at Buffalo, The State University of New York.

University at Buffalo

The State University of New York

School of Nursing

Patricia H. Garman

Behavioral Health Nursing Endowment Fund Application


I. Applicant/Project Information





Title of Project


Proposed Budget Amount ________________________________________________________

Proposed Start Date ______________________________________________________________

Applicant Signature __________________________________________ Date_______________

II. Summary (100 or fewer words)
III. Biosketch (Use attached biosketch template, 2 page maximum)

IV. Research Plan (8 page maximum)

V. Budget (Use attached excel template or link)

H:\Common Tools\Forms\CNR\ProposalBudget.Garman.100910.xls

VI. Budget Justification (No page limit)


Provide the following information for the Senior/key personnel and other significant contributors in the order listed on Form Page 2.
Follow this format for each person. DO NOT EXCEED TWO PAGES.



eRA COMMONS USER NAME (credential, e.g., agency login)

EDUCATION/TRAINING (Begin with baccalaureate or other initial professional education, such as nursing, include postdoctoral training and residency training if applicable.)



(if applicable)



NOTE: The Biographical Sketch may not exceed two pages. Follow the formats and instructions below.
A. Personal Statement

Briefly describe why your experience and qualifications make you particularly well-suited for your role (e.g., PD/PI, mentor, participating faculty) in the project that is the subject of the application.

B. Positions and Honors

List in chronological order previous positions, concluding with the present position. List any honors. Include present membership on any Federal Government public advisory committee.

C. Selected Peer-reviewed Publications

NIH encourages applicants to limit the list of selected peer-reviewed publications or manuscripts in press to no more than 15. Do not include manuscripts submitted or in preparation.

D. Research Support

List both selected ongoing and completed research projects for the past three years (Federal or non-Federally-supported). Begin with the projects that are most relevant to the research proposed in the application. Briefly indicate the overall goals of the projects and responsibilities of the key person identified on the Biographical Sketch. Do not include number of person months or direct costs.


Provide the following information for the key personnel and other significant contributors.

Follow this format for each person. DO NOT EXCEED TWO PAGES.




EDUCATION/TRAINING (Begin with baccalaureate or other initial professional education, such as nursing, and include postdoctoral training.)



(if applicable)



Please refer to the application instructions in order to complete sections A, B, C, and D of the Biographical Sketch.


Patricia H. Garman

Behavioral Health Nursing Endowment Fund
Interim Report

PI Name:

Title of Study:

6- Month Report 12-Month Report

Other, please specify _______________________________________________________

IRB approval date _______________________________________________________________

Any adverse events reported to IRB? Yes No

If yes, please give details and attach a copy of all correspondence from the IRB on this issue


In no more than two pages (single-spaced, Arial 11 font) briefly describe progress with the study, including number of participants recruited, adjustments made to the research protocol, barriers to progress, etc. Also, comment on achieving the goals set in the timeline for the study and on the budget expenditure. In addition for the 6-month report, state any issues which may prevent the award from completing on time and within budget. Please attach to this report cover sheet before submitting.

Signature of PI: _____________________________________________________

Date: _____________________________________________________________

Patricia H. Garman

Behavioral Health Nursing Endowment Fund
final report

Due 1 year post-completion of the award

PI Name:

Title of Study:

Award Start Date: ________________________ Award End Date: _________________________

Attach a list of outputs arising from the Garman Award using the following headings:

  • Publications in peer-reviewed journals

  • Other scholarly publications

  • Presentations - podium & poster

  • Other outputs, e.g., public media, contact with other scholars, etc.

List any grants submitted and awarded for which the study funded by the Patricia H. Garman

Behavioral Health Nursing Endowment Fund, formed preliminary work (attach additional pages if required).
Are you the PI? Yes No
Title of new study: ________________________________________________________________
Name of funding body: _____________________________________________________________
Amount of funding requested/awarded: ________________________________________________

Signature of PI: _____________________________________________________

Date: _____________________________________________________________

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