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Subject: structure of the general secretariat


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GENERAL SECRETARIAT
EXECUTIVE ORDER No. 08-01 Rev. 6

SUBJECT: STRUCTURE OF THE GENERAL SECRETARIAT

THE SECRETARY GENERAL,


Under the authority granted him in Articles 109 and 113 of the Charter of the Organization of American States (OAS) and Articles 4, 8, 12, and 14 of the General Standards to Govern the Operations of the General Secretariat of the Organization of American States (General Standards),
CONSIDERING:
That it is necessary to define the structure of the General Secretariat to orient it toward fulfillment of its mission and priority objectives by establishing and applying mechanisms and instruments for planning, coordination, and control; establishing organizational units responsible for their development and application; and adapting the organizational structure, management procedures, and budgetary administration to the reality of the projects and their financial counterpart,
RESOLVES:
1. To structure the General Secretariat as follows:
a. Apart from the Offices of the Secretary General and the Assistant Secretary General, the structure shall include the following dependencies:
(1) The Secretariat for Political Affairs;
(2) The Executive Secretariat for Integral Development;
(3) The Secretariat for Multidimensional Security;
(4) The Secretariat for Administration and Finance;
(5) The Secretariat for Legal Affairs; and
(6) The Secretariat for External Relations.
b. The hierarchy of the dependencies of the General Secretariat under the new structure shall be: the Secretary General; the Assistant Secretary General; the chief of staff of the General Secretariat; the five secretaries and the executive secretary for integral development; the chief of staff of the Assistant Secretary General; the department directors; the office directors; and the section chiefs.
c. For purposes of administrative organization, the chapter entitled “Autonomous and Decentralized” in the organizational chart of the General Secretariat comprises the following:
(1) The Secretariat of the Inter-American Court of Human Rights;
(2) The Executive Secretariat of the Inter-American Commission on Human Rights (IACHR);
(3) The Secretariat of the OAS Administrative Tribunal (TRIBAD);
(4) The Office of the Director General of the Inter-American Children’s Institute (IIN);
(5) The Permanent Secretariat of the Inter-American Commission of Women (CIM);
(6) The Office of the Inspector General;
(7) The Academic and Technical Studies Scholarship Selection Committee; and
(8) The Board of External Auditors.
d. For administrative and budgetary purposes, the chief of staff of the General Secretariat shall act as a liaison between the Secretary General and the Executive Secretariat of the IACHR, the Secretariat of TRIBAD, the Office of the Director General of the IIN, the Permanent Secretariat of the CIM, the Office of the Inspector General, and the Academic and Technical Studies Scholarship Selection Committee.
e. The officials responsible for the secretariats, executive secretariats, departments, offices, sections, and other dependencies, regardless of title and of functions they may have delegated, shall be fully answerable to and report to the Secretary General on the execution of funds entrusted to them under the program-budget and the specific funds, in keeping with the General Standards, other rules and regulations of the General Secretariat, and the purposes for which such funds are authorized or provided.
f. The Executive Committee of the General Secretariat is chaired by the Secretary General, and comprises: the Assistant Secretary General, the chief of staff of the General Secretariat, the five secretaries and the executive secretary for integral development, the chief of staff of the Assistant Secretary General, the executive secretary of the IACHR, the executive secretary of the CIM, and such staff as the Secretary General may appoint. The Executive Committee of the General Secretariat shall assist the Secretary General with supervising, coordinating, and directing the work and activities of the General Secretariat.
2. The regulatory instruments constituting the legal framework of the General Secretariat, including executive orders, administrative memorandums, and directives of the Secretary General, shall provide that:
a. The Secretariat of the Inter-American Telecommunication Commission (CITEL), at the office level, is hereby moved from the chapter entitled “Autonomous and Decentralized” and shall henceforth be part of the Office of the Executive Secretary for Integral Development, within the Executive Secretariat for Integral Development.
b. The Coordinating Office for the Offices and Units of the General Secretariat in the Member States is hereby moved from the Office of the Assistant Secretary General to the Office of the Chief of Staff of the General Secretariat within the Office of the Secretary General.
c. The Department of Institutional Development and Administrative Affairs is hereby established within the Executive Secretariat of the Inter-American Commission on Human Rights (IACHR).
3. To organize the General Secretariat as follows. The functions of each of the dependencies of the General Secretariat and of the Autonomous and Decentralized chapter listed in paragraph 1.c are specified in the annexes to this Executive Order, which constitute an integral part thereof.
a. The Office of the Secretary General:
(1) The Office of the Chief of Staff of the General Secretariat:
(a) The Department of Legal Services.
(b) The Office of Protocol.
(c) The Coordinating Office for the Offices and Units of the General Secretariat in the Member States.
(2) The Summits Secretariat (at the department level).
b. The Office of the Assistant Secretary General:


  1. The Office of the Chief of Staff of the Assistant Secretary General




  1. The Office of the Secretariat to the General Assembly, the Meeting of Consultation, the Permanent Council, and Subsidiary Organs




  1. The Department of Conferences and Meetings Management:




    1. The Conference Section




    1. The Language Section




    1. The Documents Section




  1. The Columbus Memorial Library (at the office level)

c. The Secretariat for Political Affairs:


(1) The Department of Electoral Cooperation and Observation:
(a) Electoral Technical Cooperation Section
(b) Electoral Observation Missions Section
(c) Electoral Studies and Projects Section
(2) The Department of Sustainable Democracy and Special Missions:
(a) Political Analysis and Outlook Section
(b) Special Missions Section
(c) Fund for Peace Section
(3) The Department of Effective Public Management:
(a) Public Management Training Section
(b) Executive Branch Support Section
(c) Support to Legislative Institutions Section
d. The Executive Secretariat for Integral Development:
(1) The Department of Human Development, Education, and Employment:
(a) Human Development and Education Section
(b) Employment and Labor Section
(2) The Department of Economic and Social Development:


  1. Trade and Economic Development Section




  1. Social Development Section




  1. Competitiveness, Innovation, and Technology Section




  1. Culture and Tourism Section

(3) The Department of Sustainable Development:


(a) Sustainable Energy Section
(b) Sustainable Communities, Risk Management, and Climate Change Section
(c) Environmental Law, Policy, and Governance Section
(d) Integrated Management of Water Resources Section
e. The Secretariat for Multidimensional Security:
(1) The Executive Secretariat of the Inter-American Drug Abuse Control Commission (CICAD) (at the department level):
(a) Institution-Building and Integral Programs Section


  1. Demand Reduction Section




  1. Supply Reduction Section




  1. Section to Support the Multilateral Evaluation Mechanism




  1. Anti-Money Laundering Section

(f) Inter-American Observatory on Drugs


(2) The Secretariat of the Inter-American Committee against Terrorism (CICTE) (at the department level).
(3) The Department of Public Security
f. The Secretariat for Administration and Finance:
(1) The Department of Human Resources:


  1. Office of the Director




  1. Benefits Section




  1. Health and Insurance Section




  1. Staffing Section




  1. Organizational Development Section

(2) The Department of Financial and Administrative Management Services:




  1. Office of the Director

(b) Financial Operations and Analysis Section


(c) Financial Reporting and Administrative Coordination Section
(3) The Department of Information and Technology Services:


  1. Office of the Director




  1. Infrastructure Services Section




  1. Analysis and Programming Services Section




  1. Information-Structuring Services Section

(e) Software Quality Assurance and Systems Administration Section


(f) Information Security Section
(4) The Department of Planning and Evaluation:
(a) Office of the Director
(b) Mandates Planning, Budgeting, and Monitoring Support Section
(c) Project Management Support Section
(5) The Department of Procurement:


  1. Office of the Director




  1. Planning, Data Analysis, and Reporting Section




  1. Purchasing and Supply Chain Management Section

(6) The Department of General Services:




  1. Office of the Director




  1. Building Management and Maintenance Section




  1. Messenger, Mail, and Transportation Section




  1. Security Section




  1. Inventory Section




  1. The Secretariat for Legal Affairs:




    1. The Department of International Law




    1. The Department of Legal Cooperation

h. The Secretariat for External Relations:




  1. The Department of Press and Communication:




    1. Press Section




    1. Communications Section




    1. Audiovisual Production Section




  1. The Department of International Affairs:




    1. Relations with Permanent Observers Section




    1. Relations with Civil Society Section




    1. Public Liaison and Inter-Institutional Relations

(3) The Art Museum of the Americas.


4. To repeal all executive orders and other regulatory instruments of the General Secretariat which are inconsistent with the terms of this Executive Order. Nonetheless, the statutes of the specialized organizations and entities adopted by the General Assembly, the regulations adopted by the political organs of those organizations and entities that do not conflict with the authority of the Secretary General under the OAS Charter, and the basic agreements between those organizations and entities and the OAS or the General Secretariat shall take precedence over any inconsistent provisions in this Executive Order.
5. To declare this revision 6 to this Executive Order effective on December 23, 2013.

___________________

José Miguel Insulza

Secretary General


Date: December 23, 2013



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