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SHA LIBRARY MANUAL AND CATALOGUE OCTOBER 2014
CONTENTS


  1. Introduction

  2. Aims of the SHA Library

  3. Location and Access to Collections

  4. Services

  5. Collections

  6. Requesting material for loan

  7. Guidance on the use of material

  8. Photocopying and Copyright

  9. Archives

  10. Links to other libraries

  11. Catalogue


1. Introduction
The SHA Library came into being in June 2002 when the Society was founded.  Its first and then only, Librarian was Madeline Cox, FRAS, who set up and organised the Society's Lending Library, based at her home and operating by post.  In 2004, premises were made available at the Birmingham & Midland Institute for a Reference Library, subsequently named the Sir Robert Ball Library (SRBL), in the Benson Room.  The Lending Library was re-named the Sir Patrick Moore Library.

The SRBL was placed under the management of Stuart Williams, FRAS, then Secretary of the SHA and now Research Librarian, and set up with the help of Survey Coordinator Roger Jones, under the oversight of SHA Librarian Madeline Cox, who subsequently became Chair of the SHA's newly-formed Library Committee.

In late 2007, re-organisation and expansion of the SHA Library Service was planned and as a result Madeline Cox became Head Librarian. In early 2008, it was decided to reunite the lending and reference collections within the Sir Robert Ball Library at the BMI, to make them more accessible to members and others. At the same time, fixed opening days ceased and access to the reunited library was made available by arrangement.

Currently, the volunteer staff of the SHA Library Service comprises:


Head Librarian Madeline Cox, FRAS.
Survey Coordinator and Assistant Librarian Roger Jones.
2. Aims of the SHA Library

The Library exists as a resource for its members. Its aim is to help them in their researches and to increase their knowledge of and enjoyment in their subject. Its acquisitions will reflect members’ interests, as funds and donations allow.


3. Location and Access to Collections

The Library is located in the Benson Room at the Birmingham and Midland Institute (BMI), 9 Margaret Street, Birmingham, B3 3BS (www.bmi.org.uk). Located in Birmingham city centre, the BMI is within a 10 minute walk from Birmingham New Street and Snow Hill railway stations. Access is by arrangement only with Library staff and is supervised by SHA volunteer staff, normally Research Librarian Stuart Williams and/or Assistant Librarian and Survey Coordinator Roger Jones. The Library is securely double locked and intruder-alarmed. Toilets are nearby, and there is a café on-site.


4. Services

The Library provides the following:



  1. Books, journals, AV material, and reprints for reference and loan.

  2. The services of a Research Librarian, Stuart Williams

  3. Access to a computer, printer, and scanner (but no internet connection).

  4. Photocopying (A4, black and white)


5. Collections

The SHA Library consists of seven collections:


Collection Catalogue Abbreviation

Journals Collection -

General Collection Gen Coll

Reference & AV Collection Ref Coll

The Stuart Williams Collection SW Coll

The Alan Cox Memorial Collection of Amateur Astronomy Alan Cox Coll

Sir Patrick Moore Lending Collection SPML

Miscellaneous collection (reprints, leaflets) Misc Coll


If you wish to consult or borrow any items, please arrange a visit in advance with Madeline Cox library@shastro.org.uk



6. Requesting material for loan

Volunteer staff may retrieve items for members – see our current catalogue below. Loans are issued from the Sir Patrick Moore Lending Collection only, and may be collected in person or posted by arrangement (see 7. below).



7. Guidance on the use of material.

Members are asked to respect all items whilst in their possession and are requested to sign a declaration that they will pay for any damage or loss incurred. Postage must be paid for items loaned from the Sir Patrick Moore Library.


Preservation Rules – Pencils Only. Many items in the Sir Robert Ball Library are old, delicate, valuable and in some cases irreplaceable. Preservation is therefore the Library’s first priority. Access to items will only be permitted if this will not result in damage to those items, and will be supervised. Careful handling is essential, and in some cases the use of gloves may be required. Visitors are advised that the use of pencils only is required when in the Library, to avoid damage to library stock. You should bring a pencil, notebook etc with you when visiting. You may also use your own laptop but access to a mains power socket cannot be guaranteed. Eating and drinking is not permitted in the Sir Robert Ball Library, but there is a café on-site and many eating establishments nearby.
8. Photocopying, Photography and Copyright

Subject to copyright restrictions and the physical condition and size of the items in question, photocopying services are available at the Library for the purposes of research and private study. A charge will be made, plus postage if applicable, to cover costs and help maintain the service. Photocopying can only be undertaken during Library opening hours.


Photography is permitted subject to the same restrictions. However the use of flash or portable lighting is not permitted for preservation reasons, nor is the use of tripods due to lack of space. It may be possible to undertake digital photographic work on behalf of researchers, this will be to professional standards and a fee will be charged dependent on requirements and the time required to do the job. Photocopying or photography does not grant permission for publication, copyright applies and you must obtain any necessary permissions.
9. Archives

The Society’s Archives are kept at the Institute of Astronomy Library in Cambridge. They may be consulted by prior arrangement with the Archivist, Mark Hurn. Email archives@shastro.org.uk or phone (01223) 337537 during office hours. Website: www.ast.cam.ac.uk/~ioalib/homepage.html


10. Links to other libraries

SHA members are able to access the following libraries, via their normal arrangements for non-members, thanks to the generosity of their parent bodies. You should contact the relevant library staff before visiting, to obtain any formal permissions and find out about any special requirements, opening hours, etc.




  • The Royal Observatory, Edinburgh. Email the Librarian Karen Moran at ksm@roe.ac.uk or phone 0131 668 8395. Website at: www.roe.uk/roe/library/about.html - full details are to be found in the SHA Newsletter, issue 5, November 2004.

  • The Royal Astronomical Society. Library phone 020 7734 3307. Website www.ras.org.uk

  • The Royal Greenwich Observatory. Contact SHA Chairman Gilbert Satterthwaite for further information. Email: chair@shastro.org.uk

  • The Yorkshire Museum. Contact Madeline Cox library@shastro.org.uk



  • The Library and research facilities of member Andrew Stephens, at Cheltenham. In the first instance, please contact the Librarian at library@shastro.org.uk or ring 01623 844121 (answer phone available)


Society for the History of Astronomy Library Catalogue October 2009
All items in the SHA Library are listed here. They are housed at the Birmingham and Midland Institute (BMI), 9 Margaret Street, Birmingham, B3 3BS. See www.bmi.org.uk for location map of the BMI. If you wish to consult any items, please arrange a visit in advance with Madeline Cox library@shastro.org.uk
Collections

The SHA Library consists of seven collections. All are clearly labelled on the shelves.


Collection Catalogue Abbreviation

Journals Collection -

General Collection Gen Coll

Reference & AV Collection Ref Coll

The Stuart Williams Collection SW Coll

The Alan Cox Memorial Collection of Amateur Astronomy Alan Cox Coll

Sir Patrick Moore Lending Collection SPML

Miscellaneous collection (reprints, leaflets) Misc Coll


All items except those in the Sir Patrick Moore Collection are for use in the library only, by arrangement.
Journals are Listed A-Z by Title followed by Volume (Parts) Numbers Year
All other items are listed A-Z by Author followed by Title, Year, Collection
Please note that Journals are listed separately at the beginning of the catalogue.

Finding items in the catalogue.

You may search under any word, for example ‘Moore’ or ‘Moon’, using the Find button on your Tool bar.


Updates

It is our intention to produce this printed catalogue biennually. However, the online version at http://www.freewebs.com/sochistastro/library.htm

is regularly updated.

Journals catalogue

Journals are kept in alphabetical order of title in the Benson Room. Some runs are incomplete. The SHA would be most grateful if members have any of the missing volumes that they would like to donate to the Library.

Journals are Listed as:

Title Volume (Parts) Numbers Year

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