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California Department of Education Form J-13A

REQUEST FOR ALLOWANCE OF ATTENDANCE


BECAUSE OF EMERGENCY CONDITIONS

Form J-13A (Rev. 01-05)
School District (or Charter School) Name:
School District (or Charter School) Address:
County-District Code:
County Name:
This form replaces the Form J-13A (Rev. 4-90) and should be used to obtain approval of attendance and instructional time credit under one or more of the following conditions:





  • When one or more schools were kept open but experienced a material decrease in attendance because of conditions described in Education Code Section 46392




  • When attendance records have been lost or destroyed as described in Education Code Section 46391

Approved credit for instructional time may be used in conjunction with regular instructional days to satisfy the requirements of Education Code Section 37202 (equal length of instructional time among schools within a district).


A separate form should be submitted for each emergency event, but credit may be requested for more than one school and under one or more of the foregoing conditions on the same form. Each separate form must include the affidavit of the governing board members and the county superintendent before it can be approved by the State Superintendent of Public Instruction.
The original form (with the board members' affidavit) and two copies should be filed with the county superintendent of schools. If the county superintendent approves the request, he or she should execute the affidavit certifying that approval and forward all pages of the original and one copy of the form to:
Office of Principal Apportionment and Special Education

School Fiscal Services Division

California Department of Education

1430 N Street, Suite 3800

Sacramento, CA 95814
This form consists of five preprinted pages. Pages 1 and 5 (5C for charter schools) must accompany all submissions. Page 4 (Lost or Destroyed Attendance Records) will not need to be submitted by most districts. Multiple copies of Pages 2 and/or 3 may have to be submitted when claims are made on a school-by-school basis.
California Department of Education Form J-13A


SCHOOL CLOSURE

Nature of Emergency (describe):

Name of School(s):

(if request covers all schools, write "all schools")


School Code(s):

We request that apportionments be maintained and instructional time credited for the above named school(s) without regard to the fact that the school(s) were closed on (dates):
because of the described emergency. Approval of this request authorizes the local educational agency to disregard these days in the computation of average daily attendance (ADA) (per Section 41422) and obtain credit for instructional time for the days and the instructional minutes that would have been regularly offered on those days pursuant to Education Code Section 46200, et seq.
If the school closure resulted from a power outage or impassable roads caused by inclement weather, state the number of school closure days for the same conditions in each of the last five years:

California Department of Education Form J-13A




MATERIAL DECREASE


Nature of Emergency (describe):


Name of School:

(if request covers all schools, write "all schools")

School Code(s):

We request the substitution of estimated days of attendance for actual days of attendance in accordance with the provisions of Section 46392. Approval of this request will authorize use of the estimated days of attendance in the computation of apportionments for the foregoing school(s) for (dates) during which school attendance was materially decreased because of the described emergency.
Estimated attendance for each day (October or May ADA): students per day. Estimated daily attendance multiplied by number of days of material decrease, yields days of attendance requested.
State method of determining estimated daily attendance (October or May ADA):
ADA for school month beginning on , 2 and ending on

, 2 .

Actual apportionable attendance for days of material decrease:



Site Date Actual Attendance

California Department of Education Form J-13A




LOST OR DESTROYED ATTENDANCE RECORDS

We request the use of estimated attendance in lieu of attendance that cannot be verified

because of the loss or destruction of attendance records. This request is made in accordance with Section 46391. The entire period covered by the lost or destroyed records commences with , 2 , up to and including,

, 2 .

Describe circumstances and extent of records loss or destruction:


Describe how it is proposed to reconstruct attendance records or estimate attendance in the absence of records:

California Department of Education Form J-13A





AFFIDAVIT OF GOVERNING BOARD MEMBERS

We, members constituting a majority of the governing board of the school district, hereby swear (or affirm) that the foregoing statements are true and are based on official district records.


































































Printed Names





Signatures




At least a majority of the members of the governing board shall execute this affidavit.
Subscribed and sworn (or affirmed) before me, this day of , 2 .
Signature, Title
of County, California

Contact/Individual responsible for preparing this form:


Name: Title:
Phone: Fax : E-mail:


AFFIDAVIT OF COUNTY SUPERINTENDENT OF SCHOOLS

The information and statements contained in the foregoing request are true and correct to the best of my knowledge and belief.


Signature, County Superintendent of Schools
Date:
Subscribed and sworn (or affirmed) before me, this day of , 2 .
Signature, Title
of County, California

Contact/Individual responsible for preparing this form:


Name: Title:
Phone: Fax : E-mail:

California Department of Education Form J-13A





AFFIDAVIT OF CHARTER SCHOOL GOVERNING BOARD MEMBERS

We, members constituting a majority of the governing board of the charter school, hereby swear (or affirm) that the foregoing statements are true and are based on official district records.


























































Printed Names




Signatures


At least a majority of the members of the governing board shall execute this affidavit.
Subscribed and sworn (or affirmed) before me, this day of , 2 .
Signature, Title
of County, California
Contact/Individual responsible for preparing this form:
Name: Title:
Phone: Fax : E-mail:

Approval by Superintendent of Authorized Local Educational Agency (LEA)

Signature, Title


of (LEA).


AFFIDAVIT OF COUNTY SUPERINTENDENT OF SCHOOLS

The information and statements contained in the foregoing request are true and correct to the best of my knowledge and belief.


Signature, County Superintendent of Schools

Date:


Subscribed and sworn (or affirmed) before me, this day of , 2 .
Signature, Title
of County, California

Contact/Individual responsible for preparing this form:


Name: Title:
Phone: Fax : E-mail:

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