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Olmstead Implementation and Planning Advisory Council Steering Committee Meeting Minutes march 7, 2008 In attendance: Lowell Arye, Maureen Babula, Tom Baffuto, Jessica Barzilay, Julie Caliwan, Mark Gane, Eloise Hawkins, Jane Horowitz, Allison Lozano, Ann


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Olmstead Implementation and Planning

Advisory Council Steering Committee

Meeting Minutes
MARCH 7, 2008
In attendance: Lowell Arye, Maureen Babula, Tom Baffuto, Jessica Barzilay, Julie Caliwan, Mark Gane, Eloise Hawkins, Jane Horowitz, Allison Lozano, Ann Martinelli, Shawn McInerney, Patricia Merk, Alan Mucatel, Ari Ne’eman, Roger Puente, Kenneth Ritchey, Myrta Rosa, Kassandra Ross, Gary Rubin, Richard Sheridan, Lauri Woodward.
Pat Merk, DDD Director of Olmstead, welcomed everyone to the 4th meeting of this Steering Committee. Attendees introduced themselves.
Pat Merk reviewed the most current statistics on the numbers of individuals who have transitioned from the DC’s to the community under Olmstead
Kassandra Ross, Olmstead-Communication and Outreach, reviewed the information on the DDD website regarding Olmstead and the Advisory Council. All of the agendas and minutes of the Olmstead Advisory Council Steering Committee Meetings and Workgroup Meetings agendas will be posted on the website as they are received. Agendas and minutes should be sent via e-mail to Kassandra Ross for posting on the website. Snapshots of most current information on the website were distributed to all attendees.
Mark Gane, Neighbours Inc., reviewed the process for the submission of invoices to his office. Family members and self advocates can be paid for their time and reimbursed for transportation expenses when they attend Olmstead Advisory Council meetings. The co-chairs of the five workgroups can provide family members and self-advocates with the required form. They can also contact Mark Gane directly at 610-529-8998.
Workgroup Suggestion Process:

Recommendations from a workgroup or subcommittee should be clearly listed at the bottom of the meeting minutes. All meeting minutes should be sent to Kassandra Ross via e-mail.

DDD will review the recommendations. The co-chairs of the workgroup that made the recommendations will be informed of the status of each recommendation and the information will also be posted on the DDD website under the Olmstead Advisory Council section. The recommendations and their status will be listed after the agendas and minutes for each workgroup.
Overlapping Assignments:

We need to make sure that workgroups and subcommittees are not working on the same issues.


Overview of Workgroup Activities
Family Partnerships and Self Advocacy is working on the following:

  • ways to reach out to individuals who do not have computers

  • increase participation of families and self advocates on all workgroups and subcommittees by:

    • scheduling meetings at times that are more accommodating to the needs of families and self advocates

    • setting up conference calls and speaker phones for all meetings

    • looking into providing child care for families and self advocates who may need it in order to attend meetings

    • development of materials for families and self advocates for posting on the DDD website

Next Meeting will be held on 3/18/2008
System Redesign is working on the following:

  • Casemanagement

  • Rate Setting

Members of each subcommittee were asked to list 2-4 concerns about each.

Subcommittees will begin to address these concerns at their next meetings to be held in mid April
Service Delivery is working on the following:


  • Housing

  • Day Services

  • DC Transition Process

  • Employment


Clinical Decision Making is working on the following:

  • Education and Information Plan

Next Mtg. will be held on April 2, 2008


Quality Improvement is working on the following:


  • Performance Indicators-developing a fluid dashboard

Next Mtg. will be held on March 17, 2008 at 2:00p.m.



General Discussion and Information Sharing
Changes to DDD case management is a priority-looking at taking specific duties away from case managers and empowering them to stop performing tasks that are

being done by other entities.

States filing lawsuits against CMS proposed legislation on Case Management-legislation will cause significant problems


  • cannot bill for two case managers at once

  • cannot bill for more than 60 days to move someone out of a DC

  • billing for case management services to be done in 15 minutes units of service

  • states will lose millions of dollars


Reasons for Olmstead delays are being addressed by DDD senior staff

  • An Olmstead Point Person has been assigned at each Developmental Center and in the four regional offices

  • Asst. Commissioner Ken Ritchey has established a committee to resolve issues and barriers within DDD that cause delays, i.e. development of housing, fiscal policies and practices, licensing, guardianship, etc.


Fiscal Year 2009 Budget

      • provides funding to transition 125 individuals from the DC’s to the community

      • provides funds to place individuals on the community waiting list

      • cannot fill vacant state staff positions


Developmental Center Admissions Panel

  • members appointed

  • will review all Developmental Center admissions

The remaining 2008 Olmstead Advisory Council Steering Committee meetings will be held on:


Friday, June 6, 2008

Friday, September 12, 2008

Friday, December 12, 2008
All meetings will start at 10:00 a.m. and will be held at the DDD Central Office at 5 Commerce Way in Hamilton Township, New Jersey in Conference Room 199A.

Minutes prepared by Kassandra Ross







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