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Housing authority of the city of fort worth

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Date: April 2008
Title: President & Chief Executive Officer

Supervisor: Board of Commissioners
Duties and Responsibilities
Has total responsibility for administering, managing, maintaining, planning and directing the Housing Authority's public housing, Assisted Housing and other programs. The Director is responsible for the safekeeping of all property and records, the safety of Authority residents, and is the Authority’s primary liaison with the Board of Commissioners, HUD, and state and local entities. Specific duties include the following:
As Chief Executive Officer of the Authority, the Director plans, develops, organizes, coordinates, delegates, supervises and directs implementation of Authority's Housing programs.
Provides for safekeeping of the Authority's buildings, grounds, facilities, equipment, supplies, monies, files, records, and documents.
Serves as liaison between the Board of Commissioners (BOC) and Authority staff.
Attends BOC meetings, submits budgets and informs them of the status of activities and projects within the Authority; develops and proposes new policies or changes in existing policies; notifies the BOC of changes or proposed changes in federal, state or local legislation affecting the authority; provides the BOC with information on evaluations of efficiency and effectiveness of Authority operations and provides recommendations for improvements.
Is spokesperson for the BOC when so authorized by the BOC Chairman.
Responds to other BOC inquiries regarding Authority plans and operations.
Oversees preparation and submission of all budgets and revisions, revises and approves all Authority expenditures and monitors funds for effective and efficient use.
Develops organizational structures and plans, and implements internal policies, programs, goals, and priorities.
Negotiates contracts with outside agencies and companies for major maintenance service and management services.
Makes policy, administrative, and management decisions concerning the daily operation of the authority.
Discusses Authority goals, priorities, problems, and concerns with officials, representatives, and members of the local government, news media, social and public service agencies, state government, and federal government.
Oversees the employment, training, direction, supervision, utilization, discipline and termination of Authority employees. Recommends to BOC schedule of salary ranges, employee benefits and periodic revisions. Reviews periodic reports on the accomplishment of assigned goals and objectives.
Meets with residents concerning complaints and/or grievances and advises them of their rights to hearings according to the Authority's procedures.
Monitors, surveys, and inspects various aspects of the Authority's operations on a frequent and continuing basis, to obtain a general idea of conditions, appearance, problems, accomplishments, and results.
Monitors the Authority's compliance with federal, state, and local laws and regulations pertaining to the PHA. Prepares and submits reports and statistics required by such entities.
Addresses business and civic groups on matters pertaining to the Housing Authority.
Reviews and approves reports and other documents that are required by federal, state, and local jurisdictions.
Attends professional meetings, seminars and conferences to keep abreast of new trends, activities, and concepts in Public Housing. Supports, assists, and works with other PHAs and affiliated organizations in joint efforts, which are mutually beneficial.
Volunteers new ideas, suggestions and recommendations to HUD as desired. At the request of HUD, or affiliated groups, may assist in national training, orientation, planning or development seminars, conferences, and workshops. Reviews proposed laws or regulations and recommend changes or improvements.

Documents in writing appropriate events and activities.

Participates in community activities and functions; maintains membership and serves in appropriate community service organization(s).

Performs other related duties as assigned by the BOC.

Qualifications and Knowledge
A Masters degree in Business, Public Administration, or a closely related field is preferred. A four-year degree in Business, Public Administration, or a closely related field from an accredited college or university is required. Five years of responsible managerial experience in public housing or five years of responsible managerial experience in a closely related field, e.g., a regulatory Agency, or an equivalent combination of experience and education.
Comprehensive knowledge of the modern principles, practices, and techniques of Public Housing Authority management.
Comprehensive knowledge of the relationship of PHA's to other federal, state and local jurisdictions and their abilities to provide funds or other support to the Authority.
A Public Housing Management Certificate is required.
Extensive experience and knowledge in social services field.
Comprehensive knowledge of PHA operating policies and procedures and pertinent HUD regulations and federal, state, and local laws and regulations pertaining to public housing authorities.
Good knowledge of the modern principles, practices, and techniques of personnel management.
Some knowledge of the modern principles, practices, and techniques of maintenance and other functional areas within the PHA.
Some knowledge of the modern principles, practices, and techniques of budgeting and accounting and of the function and operation of the construction and bond finance industries.
Skill in addressing the public and other bodies and presenting information in a clear, organized, and convincing manner, as well as the ability to communicate in English and Spanish.
Ability to accurately and completely document in writing appropriate events and activities.
Ability to plan, direct, and supervise the work of others, to delegate responsibility and authority, and to hold subordinates accountable for tasks assigned.
Ability to establish and maintain effective working relationships with subordinates, co-workers and persons outside the PHA.
Ability to prepare clear and concise narrative and statistical reports, and deal effectively with situations requiring tact and diplomacy, yet firmness.
Eligible for coverage under PHA fleet auto insurance.
Valid Texas Driver's license.
Supervision Received and Given
The Executive Director may receive instructions from the Board of Commissioners or other governing or regulatory agency. The Director routinely works without the direction of a supervisor and is free to develop methods, deadlines, priorities, and/or objectives. When instructions are received, they are usually specific and detailed because they apply to unusual and rarely occurring situations. Other instructions are usually in the form of BOC directives or policy statements. Normally the Director makes independent decisions pertaining to situations not covered by specific guidelines but the BOC or other employee's are consulted in serious or unusual circumstances. The Director's work is reviewed regularly for progress and achievement of goals.
Under normal conditions the Director makes general assignments to department supervisors, specifying priorities, deadlines, and objectives. The Director infrequently makes specific assignments to executive office staff. Assignments to executive office staff will include what is to be done, deadlines, quality, quantity, and priority. The Director supervises professional, managerial, and clerical employees and monitors the work of multiple work units that perform unrelated work.
Guidelines followed by the Director include published laws, regulations, handbooks, notices, contracts, agreements, codes, ordinances, policy directives from the Board of Commissioners, and technical assistance from HUD.
Upon personal initiative, the Executive Director obtains informal guidance and assistance from other PHAs, professional organizations and housing-related groups.
The Director performs duties by applying the basic principles of housing authority management and uses independent judgment in many decision-making situations. Routine decisions pertaining to the operation of the Authority, handling of funds, and personnel matters, are provided with specific guidelines in the form of internal operating policies and procedures, and federal, state, and local laws and regulations. The Director is periodically monitored for compliance with existing guidelines by the BOC and HUD.

The Executive Director performs a wide variety of tasks, which are not always clearly related. The Director makes decisions regarding unusual circumstances, conflicting data, and non-routine situations pertaining to the overall management and operation of the Authority.
Some tasks are difficult, such as dealing with life-threatening emergencies (inoperative gas or electric systems and crimes committed against residents), the Comprehensive Improvements Assistance Program, and participation in City-wide Community Development Block Grant Programs.
Responding to residents, staff members, the BOC, City officials, news media, Congressmen, and the public on a continuing basis necessitates great patience, tact and diplomacy.
Ever-changing laws and regulations require frequent updating and promulgation of PHA plans, policies and procedures, particularly those affecting applicants and residents, such as the admission of aliens, federal selection preferences, and rent computations.
Scope and Effect
The Executive Director's leadership affects staff throughout the Authority and the Authority's residents. Effective leadership in managing, operating, and maintaining housing programs has a positive impact on the Authority's overall mission: to provide its residents housing that is decent, safe and sanitary and programs and services that meet their needs. Successful accomplishment of that mission can result in betterment of housing in surrounding communities and provides a positive image for the city.
Personal Contacts
The Director has contact with a broad range of individuals including: the news media; BOC; federal, state, and local government personnel; social service Authority personnel; housing residents; the general public; various special interest groups; and all levels of PHA personnel. Most contacts with people outside the PHA are relatively unstructured and require tact and diplomacy on a routine basis. Regularly, contact requires negotiation and/or handling of controversial matters.
Contact with the public serves multiple purposes including: giving or gaining information, planning, coordinating, and advising motivating, influencing, directing persons or groups, and justifying, defending, negotiating, and resolving significant matters. Contact may occur in cooperative, antagonistic, or unresponsive situations.
Physical Demands
Work is principally sedentary, but may involve some physical exertion during on-site visits with residents or staff members, inspections of PHA developments, sites, dwellings or facilities, and travel to meetings, conferences or workshops in other cities.
Work Environment
Work involves the normal risks or discomforts associated with an office environment, and is usually in an area that is adequately cooled, heated, lighted and ventilated. From time to time, it may involve visits to housing developments, sites, dwellings or facilities.
E:\NELROD.CO\2000\Salary Studies\Ft. Worth, TX\Position Descriptions\ExecDir.wpd

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