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British forces gibraltar – staff clearance & accommodation booking form sponsor to Complete


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BRITISH FORCES GIBRALTAR – STAFF CLEARANCE & ACCOMMODATION BOOKING FORM
1. Sponsor to Complete:


Sponsor

Rank & Name

WO1 (SMI) Gaul MBE RAPTC

Tel

9231 98531 5060

Department

JPDU

Fax

5777




Unit




UIN




Ex/Event Title




Synopsis of

Ex/Event

.

Accommodation Requirements

Off’s

SNCO’s

OR’s

Although the requirement is shown as per rank structure, it should be noted that groups will normally be accommodated centrally in transit accommodation at Devils Tower Camp.

M

F

M

F

M

F



















Total Amount Troops




Number

Rank/Title

Name

Arrival

Departure










































































































Nominal Role attached for groups greater than 7


Accommodation Cell to complete: Accommodation is available for this period Yes/No
ACOS Commitments or SO2 J3/J7 to complete


Authority

Rank & Name




Tel




Position




Sig




Costs to be met by:

Gibraltar

Parent Unit



Catering and Accommodation Administrative Requirements (Group Bookings)
Manpower
1. This brief has been prepared by the SO3 Catering in support of the attached application
for:

2. The group is on “Exercise” and so classed as “free feeders”, food charges will not be levied.


3. The group is to pay food charges @ £________ per person per day,
Total £­­­­_________ to be cleared in Gibraltar via Service Funds Accountant (in Rooke)
4. The group is to deploy with­­­­­­­­­_______chef(s) in support of the above Ex/event.
5. The group is to provide budgetary approval for LEC mess hand support for £ ­­­­
Administration
6. A group admin representative (Senior NCO) is to report to the accommodation office on Devils Tower Camp (DTC) to take over rooms and receive a brief on accommodation and facilities. (This can also be undertaken by a sponsor in the Command prior to arrival)
7. A group admin representative (Senior NCO) is to report to the Unit Catering Manager in the central kitchen DTC as soon as possible after arrival to discuss feeding plan, meal times etc and to receive food bill (where applicable). All personnel will be taken onto the ration account strength and administered in accordance with JSP 456 Vol 2.
8. Chef(s) will come under the command and control of SO3 Catering for the full period. Chef(s) can be of any rank structure but all participants must be able to work in the central kitchen or Officers mess as part of the regular shift pattern. Chefs are to deploy with sufficient chefs whites, laundry facilities are available. Chef(s) are to report to the central kitchen on the first full day of the period for an induction brief and allocation of duties.
9. The enclosed feeding plan is to be submitted 10 working days prior to arrival, there is sufficient space provided to include all the messing requirements for the period.
Group Details
10. To be completed by the Group:
Full Title:
UIN:
Postal Address:
Tel
Email:
O/C Rank:

Name:
Sig:


Budget Approval
11. To be completed by the individual who has the budgetary authority for the deployment:
It is certified that funding is available to cover this application and charges are to be debited against the following UIN and RAC:
UIN: IAC:
Approximate cost:
Rank:
Name:
Appointment:
Sig:
Tel:
Date:

BRITISH FORCES GIBRALTAR – VISITING UNIT FEEDING PLAN

Feeding Plan for EX
1. The feeding plan below is to be completed with as much detail as possible to ensure all the catering requirements can be met, any additional comments/requirements should be added in the space below.






Day 1

Day 2

Day 3

Day 4

Day 5

Day 6

Day 7

Day

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Date

























B

L

D

B

L

D

B

L

D

B

L

D

B

L

D

B

L

D

B

L

D

DTC
































































Packed Meal
































































ORP
































































Other


































































































































Additional/Further feeding information: SEE BELOW



BRITISH FORCES GIBRALTAR – VISITING UNIT FEEDING PLAN

Feeding Plan for EX
1. The feeding plan below is to be completed with as much detail as possible to ensure all the catering requirements can be met, any additional comments/requirements should be added in the space below.






Day 8

Day 9

Day 10

Day 11

Day 12

Day 13

Day

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Date






















B

L

D

B

L

D

B

L

D

B

L

D

B

L

D

B

L

D

DTC























































Packed Meal























































ORP























































Other


















































































































Accommodation staff to inform customer of Booking Reference Number (BRN)
(accommodation is not secure until you have a BRN. Bookings of a lower priority may be subject to change if higher priorities need accommodated – customer will be informed)

Customer arrives at Establishment where accommodation allocated on agreed date
(J/R customers must liaise with local sponsor who will hold their accommodation keys and bedding)

Customer must vacate accommodation on time on the date booked
(Please be aware that your accommodation may have been allocated to the next customer)
(J/R Sponsors will be responsible for the return of keys and bedding)

Customer

Sponsor

Accommodation staff will apply for staff clearance and nominate an appropriate sponsor?

Accommodation staff allocates accommodation in line with Priority List

Accommodation staff issue a Certificate of Non-Availability if applicable

Accommodation Staff

Priority List?
Priority 1.

Permanent Draft



Priority 2.

Operational



Priority 3.

Operational Training



Priority 4.

Core Business



  1. Inspections

  2. Meetings

  3. Liaison

  4. Training

Priority 5.

Ceremonial



Priority 6.

Adventure Training/Sport




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