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Article II ciaa organization 01 certified delegates/voting 01. 1 Composition


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ARTICLE II

CIAA ORGANIZATION
2.01 CERTIFIED DELEGATES/VOTING

2.01.1 Composition. The Delegate Assembly will consist of the officers of the Association, the

immediate past president and honorary presidents of the Association, two delegates from each

member institution, at least one of the delegates will be a Faculty Athletic Representative not

working in athletics, and representatives from the Council of Presidents and Chancellors.

Membership in the Delegate Assembly will be limited to persons currently on faculties or

governing boards of the member institutions. EXCEPTION: The Commissioner of the Association, who shall be a non-voting member of the Delegate Assembly.


2.01.2 Voting.

a. Delegates from each member institution shall be certified by the President/Chancellor of

the institution prior to each meeting of the Delegate Assembly.

b. Voting at meetings of the Delegate Assembly is restricted to two (2) votes for each

member institution in accordance with the certification as made by the institution

President/Chancellor. In no case may a delegate cast two votes on any given issue. The

President of the Association will vote only in the case of a tie.

c. For the transaction of business, a quorum shall consist of a majority of the certified

institutional delegates.
2.02 EXECUTIVE COMMITTEE

2.02.1 Composition. The Executive Committee of the Association shall consist of a President, a

First Vice-President, a Women’s Vice-President, a Vice-President for each of

the two (2) divisions, and a Treasurer. All officers, with the exception of the

Treasurer, must be serving in some capacity related to athletics at their institution.


2.02.2 Duties and Responsibilities.

2.02.2.1. President

a. The President will serve a maximum of two (2) consecutive terms (two

years). In the case of the inability of an officer to perform his/her duties, the

Executive Committee will fill the vacancy for the remaining part of the

term.

b. The President will preside over all meetings of the Delegate Assembly and



the Executive Committee.

c. The President will call all special meetings of the Delegate Assembly and

the Executive Committee when the Commissioner has certified to him/her

that such has been requested by a majority of the membership.

d. The President will appoint all standing and special committees as well as

serve as an ex-officio member of all committees with the exception of the

Nominating Committee.

e. The President will prepare the agenda for the annual meeting in conjunction

with the Commissioner.


2.02.2.2 First Vice-President

a. The First Vice-President will assume all duties of the President in the absence

of the President.
2.02.2.3 Women’s Vice-President

a. It will be the duty of the Women’s Vice-President to preside as the President of the Senior Woman Administrators' Association and perform other duties as the President of the Association may designate.


2.02.2.4. Division Vice-Presidents

a. The Vice-President of each division will be elected by a majority of the

representatives of the Delegate Assembly from the respective divisions

present and voting at the annual meeting.

b. Each division Vice-President will preside at regularly scheduled meetings

and will perform such duties as the President of the Association may

designate.

2.02.2.5 Treasurer

a. The Treasurer will receive and keep in a depository approved by the

Executive Committee all funds of the Association.

b. The Treasurer and the Audit & Finance Committee will present to the

Executive Committee ten (10) working days prior to each annual meeting

a proposed operational budget for the next fiscal year for approval. The

budget will then be presented to the Delegate Assembly for ratification.

c. The treasurer will receive all budget requests from constituencies of the Association


2.02.3 Election. The Officers of the Association shall be elected by a majority vote of certified institutional delegates of the Delegate Assembly present and voting at the annual meeting.
2.03 STANDING COMMITTEES/DUTIES

2.03.1 Composition. Assigned by the Advisory Committee. Committees consist of members of the voting delegation or Advisory Committee.
2.03.2 Basketball Tournament Committee

The Basketball Tournament Committee will represent the association at the tournament, review, and approve arrangements made for the annual CIAA Basketball Tournament, and plan, promote and conduct the tournament in the best interests of the CIAA. They will determine the seeding and pairings for the tournament in accordance with published statistical rankings.




2.03.3 Scholarship Committee

The Scholarship Committee will administer a scholarship program which recognizes student-athletes who have distinguished themselves academically and athletically.


2.03.4 Nominating Committee

The Nominating Committee will be responsible for the preparation of a slate of officers from the Association, to be presented to the Delegate Assembly at its annual meeting during election years.


2.04 CIAA AFFILIATE ASSOCIATIONS

2.04.1 Athletic Directors Association

2.04.1.1 Purpose. The purpose of the CIAA Athletic Directors Association is to coordinate,

administer, and promote intercollegiate athletic competition within the Central Intercollegiate Athletic Association. The responsibilities of the association include scheduling regular season and championship competition and are coordinated through the operations of the CIAA Office. Administrative responsibilities include the development of legislation to establish policies and procedures that will insure that CIAA athletic competitions meet the requirements of the CIAA and the NCAA. The Association consists of member institution representatives (Athletic Directors) and operates within the framework of the CIAA Constitution and By-Laws. The Association makes recommendations to the CIAA Board of Directors.



2.04.1.2 Meetings. The Athletic Directors Association will meet at least twice annually, once in the fall and once in the summer, or as directed by the Chair of the Athletic Directors Association or the Commissioner.


2.04.2 Faculty Athletic Representatives' Association

2.04.2.1 Purpose. Faculty Athletic Representatives are in place to promote academic integrity in intercollegiate athletics, to facilitate the integration of the athletic and academic components of the collegiate community, and to promote institutional control of athletics on campuses (NCAA FAR Handbook). The Association consists of member institution representatives (FARS) and operates within the framework of the CIAA Constitution and By-Laws.

2.04.2.2 Meetings. The Faculty Athletic Representatives' Association will meet at least twice annually and as directed by the Chair, the Chair of the Athletic Directors Association or the Commissioner.
2.04.3 Senior Woman Administrators' Association

2.04.3.1 Purpose. To promote and assist in the development of Women’s Athletics

in the Central Intercollegiate Athletic Association. The Association is comprised of

member institution representatives (SWA’s) and operates within the framework of the CIAA Constitution and By-Laws.

2.04.3.2 Meetings. The Senior Woman Administrators' Association will meet at

least twice annually and as directed by the Chair, Chair of the Athletic Directors Association

or the Commissioner.


2.04.4 Sports Information Directors' Association

2.04.4.1 Purpose. To promote and publicize all facets of intercollegiate athletics

in the Central Intercollegiate Athletic Association. The Association consists of member

institution representatives (SID’s) and operates within the framework of the CIAA Constitution and By-Laws.

2.04.4.2 Meetings. The Sports Information Directors Association will meet at least

twice annually and as directed by the Chair, Chair of the Athletic Directors Association or

the Commissioner.
2.04.5 Athletic Trainers Association

2.04.5.1 Purpose. To promote professional development of its members involved in the health and safety of the student-athletes of the CIAA and to promote awareness of the athletic training profession throughout the conference. CIAA-ATA is also charged with setting a standard of healthcare for all CIAA member institution athletic departments. The association is comprised of member institution representatives (ATCs) and operates within the framework of the CIAA constitution and bylaws.

2.04.5.2 Meetings. The Athletic Trainers Association will meet bi-annually during the annual basketball tournament and the Spring CIAA meeting. The specific date, time, and location of the meeting will be designated by the president. At the annual meeting the members shall elect officers (every other year at the Spring CIAA meeting), receive updates on the activities of the association, and determine the direction of the association for the upcoming year.

2.04.5.2 Requirements. Each institution must have on staff at least one (1) Certified Trainer prior the start of football preseason. Additionally, each institution must submit verification of staff person’s State Department of Health Professional Certification to the conference office.

A Certified Trainer must have the following qualifications:



  • A graduate from an accredited college/university

  • Passed the National Athletic Trainers’ Association Board of Certification Exam (NATABOC)

  • Licensed with the State Department of Health Professionals

  • Abides by recertification stipulations of the State and NATA



2.04.6 Coaches' Associations

2.04.6.1 Purpose. The Coaches' Associations are responsible for planning,

organizing and promoting the wholesome development of sport in the Central Intercollegiate Athletic Association. Each association is responsible for recommending legislation to the General Assembly that will enhance the growth and development of each association’s sport within the conference. Each Association consists of member institution representatives (Coaches) and operates within the framework of the CIAA Constitution and By-Laws.



2.04.6.2 Meetings

2.04.6.2.1 Basketball Coaches Association (Men & Women) - The head basketball

coaches will meet annually at the Basketball Roundup and the spring meeting.



2.04.6.2.2 Football Coaches Association - The head football coaches will meet annually at the football round-up and the spring meeting.

2.04.6.2.3 Other Coaches Associations - All other coaches’ associations will meet

annually at the Spring Meeting.



2.04.7 SAAC- Student-Athlete Advisory Committee

2.04.7.1 Composition. Two representatives from each school in the CIAA, preferably, one of the five campus SAAC officers.

2.04.7.2 Purpose. To act as a vehicle of communication between student-athletes, CIAA member institutions, and the NCAA. To promote student-athlete involvement in both divisions of the CIAA, campus and community service activities and projects. To encourage communication, unity, and support amongst athletic teams. To design and implement projects that will enhance academic achievement and social responsibility amongst student-athletes.

2.04.7.3 Membership. Members shall be selected annually by coaches and staff at their respective institutions. Membership criteria are as follows:

1.Must be certified for participation in the CIAA

2.Must carry a GPA of 2.7 or higher during appointment

3.Must be in good standing in conduct at their school

4.Must be in at least the second year of athletic participation

5.Must be enrolled as a full-time student

6.Must be listed on a team as an active athlete

2.04.8 Compliance Officers’ Association

2.04.8.1 Purpose. The purpose of the CIAA Compliance Association is to coordinate, administer and interpret rules & regulations for the athletic competition with thin the NCAA & the CIAA. The responsibility of the association is to serve as liaisons for the NCAA, the CIAA and member institutions. Duties include updating the conference membership of current, revised & new legislation and maintain institutional control at member institutions.

2.04.4.2 Meetings. The association will meet twice annually, with one (1) time being during the NCAA Regional Rules Seminar.
2.04.9 Officers of Affiliate Associations

2.04.9.1 Structure. Each affiliate association must develop a Constitution and By-Laws that

will be submitted to the Delegate Assembly for approval prior to acceptance as an affiliate group. The Constitution must state the name of the organization, goals and responsibilities for the group. The Constitution and/or By-Laws of the affiliate group may not conflict in any way with the CIAA Constitution and/or By-Laws.



2.04.9.2 Composition. Each association will select a President, Vice President,

Secretary/Treasurer. Each association is required to meet annually.



2.04.9.3 Duties & Responsibilities

2.04.7.9.3.1 President. The President is required to schedule and preside over all meetings of the Association, and to assign and appoint committees when necessary to carry out the business of the association. It is the President’s responsibility to set the date, time and place for meetings and notify all members, liaisons and the Conference Office of the scheduled meetings. Meeting dates must be submitted to the conference office. It is the responsibility of the president to notify committee members and the Commissioner's office if a change in a meeting date occurs.
2.04.9.3.2 Vice President. The Vice President will serve in the absence of the

President and assume assigned duties by the President.


2.04.9.3.3 Secretary/Treasurer. The Secretary/Treasurer is responsible for recording,

distributing and filing minutes for the Association to the following groups seven (7) days

after the conclusion of the meeting:

a. All Committee Members

b. Athletic Director Liaison for that Sport/Affiliation

c. Commissioner


They will collect dues, keep record of monies received, and be responsible for all

financial transactions of the Association.
2.04.10 Association Recommendations (See Appendix A)

a. All recommendations from Associations are subject to approval by the Athletic Directors'

Association and the Office of the Commissioner prior to forwarding to the Delegate Assembly.



ARTICLE III

GENERAL CIAA OPERATIONS
3.01 PARTICIPATION IN REGULAR SEASON PLAY

a. Member institutions sponsoring a varsity team, in any sport, must meet CIAA and NCAA

sponsorship requirements.

b. In any given sport, an institution must schedule the minimum number of conference contests

as prescribed, for each sport. Teams that fail to meet minimum scheduling requirements

will forfeit their right to participate in the Conference Championship.

c. The Athletic Director must submit in writing to the Commissioner a request

for release from any scheduling commitments for CIAA Championships. The

request must include valid rationale and steps the institution will implement to remedy the

problem in the future.

d. If a regularly scheduled Conference game or contest cannot be rescheduled by

mutual agreement of both schools, the Commissioner will set the time and date that the

contest is to be played. The Commissioner may select a committee to assist in such

a decision. Conference games have priority and must be re-scheduled chronologically according to the way they were postponed or canceled.

e. Any member institutions that are not eligible for the NCAA Championships will not be

eligible for participation in post-season tournament play where the tournament

determines an automatic berth in that sport.
3.02 ATHLETIC CONDUCT

a. All member institutions will adhere to the policies of conduct for athletes, coaches, and

other persons involved with the member institution. Coaches must inform student-athletes of proper personal conduct before, during and after competition. Misconduct will result

in action taken by the Conference Office. The following rules of conduct are expected to

govern behavior:

1. Abusive and profane language is prohibited.

2. Respective coaches are responsible for all team members’ behavior.

3. Equipment abuse will subject the offender to disqualification from

competition and possible fees for replacement of items.

b. Any athlete ejected from any game, meet or match, conference or non-conference,

for unsportsmanlike conduct/fighting will automatically be suspended from participation in the next competition, including post season play. Ejection twice in a year will result in suspension for the remainder of the year. A fine may be assessed after

investigation by the Commissioner. A fine of may be assessed for unsportsmanlike

behavior by a head or assistant coach after investigation by the Commissioner.

3.03 USE OF TOBACCO & DRUGS

a. The use of tobacco products is prohibited by all game personnel (e.g., coaches, trainers,

manager and game officials) in all sports during practice and competition (NCAA Bylaw 11.1.7).


  1. The use of tobacco products is prohibited by all student-athletes during practice and

competition. A student-athlete who uses tobacco products during practice or

competition will be disqualified for the remainder of that practice or competition (NCAA

Bylaw 17.1.12).

c. Each academic year a student-athlete will sign the NCAA Drug-Testing Consent Form. Failure of a student-athlete to complete and sign the consent form prior to practice or

competition will result in the student-athlete’s ineligibility for participation in competition

and practice (NCAA Bylaw 14.1.4).


3.04 GAME MANAGEMENT/CROWD CONTROL

a. Game administration is the responsibility of the Athletic Director of the host institution

or an authorized representative.

b. It is the responsibility of member institutions to maintain proper crowd control for all

contests.


  1. Complimentary Tickets:

  1. 20 Tickets will be given to the visiting Athletic Director

  2. There will be NO visiting school Pass List

  3. The CIAA Pass will serve as the only complimentary pass for all Administrators & Coaches

  1. Student-Athletes must have identification cards on them at every Conference and Non-conference athletic event that they will be participating in.


3.05 GAME SCHEDULES

a. Conference schedules have first priority. No commitments should be made with non-

conference opponents until conference schedules are completed and approved.

b. Institutions who fail to follow the composite schedules may be levied a fine for each

game violation.

c. Dates and times of all games should be mutually agreed upon by competing institutions and included on game contracts.

d. Contests will be scheduled on a Home/Away basis for intra-divisional contests and

rotate Home/Away for inter-divisional contests, unless the Conference Office makes a

request for alternate arrangements.

e. All Fall/Winter sport schedules should be completed and submitted to the

Commissioner’s office no later than July 1 of each year.

f. All Spring sport schedules should be completed and submitted to the Commissioners’ office no later than November 1 of each year.



3.06 GAME CONTRACTS AND CANCELLATIONS

a. Terms of contracts in all sports will be left to the institutions involved. Contracts will be

prepared by the home institution, with the executed copy filed in the Commissioner’s office.

b. All sports are required to submit contracts for home conference contests. Contracts

are due to the Conference Office for all sports no later than July 1.

c. Dates and times of all games should be mutually agreed upon by competing institutions and included on game contracts.

d. Any canceled contract or scheduled conference contest should be communicated by

the Athletic Directors of the involved schools and communicated to the Commissioner's

office in writing.

e. If a contract is broken, the offending institution will pay the offended institution

a sum equal to one-half of the original guarantee. If no guarantee is offered, terms for

cancellation as agreed to by the institutions, if any, will apply.

f. If the institution of the visiting team has not been notified of a cancellation at least

two hours before departure of the team from their hometown, and the team appears



for competition, the full guarantee will be paid, if applicable. Unavoidable accidents, deaths, wrecks, late trains, buses, or planes, etc., will constitute as exceptions.

g. Teams that cancel contests for any other reason than an emergency, without adequate time to notify game officials, may be responsible for paying game fees.


3.07 DETERMINING DIVISIONAL CONFERENCE CHAMPIONS

a. Sports that recognize divisional champions will be determined by the overall divisional record.

In the event of a tie, refer to the tie breaking procedure in the operating code section for the specific sport.

b. Sports that do not recognize divisional champions will be determined by the highest percentage of conference games won in the division using regular season standings.

In the event of a tie, refer to the tie breaking procedure in the operating code section for the specific sport.


3.08 DETERMINING CONFERENCE CHAMPION

a. The conference champion will be determined by the conference championship for each

sport. The sports of Men’s and Women’s Basketball, Men's and Women's Tennis, Golf, Volleyball, Baseball and Softball are the only sports in the conference that will receive an NCAA automatic berth as determined by the winner of their respective conference championship.
SPORT CHAMPION METHOD

Baseball Tournament Winner Double Elimination

Basketball Tournament Winner Single Elimination

Cross Country Championship Meet Winner Lowest Team Score

Football Championship Game Winner North vs. South in one game playoff

Golf Tournament Winner Lowest Team Score

Softball Tournament Winner Double Elimination

Tennis(M/W) Tournament Winner Single Elimination

Track(I/O) Championship Meet Winner Highest Team Score

Volleyball Tournament Winner Pool Play



Women’s Bowling Tournament Winner Double Elimination




Updated August, 2011



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